Salary: $100,450.00 - $148,409.00 Annually
Job Type: Management
Job Number: 6321-m-02/24
Closing: 3/15/2024 11:59 PM Pacific
Location: Visalia, CA
Department: Payroll Department
Division:
General Description
Under the direction of the Director of Budget & Categorical Accounting, the Payroll Manager will plan, organize, and manage the preparation, analysis, maintenance, and processing of the District's payroll function and provide supervision and guidance to assigned staff.
Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. Sequoias Community College District provides a wide range of opportunities in transfer, general education, career, and technical programs for our students. We seek candidates who exhibit an understanding and commitment to the community college mission, who are dedicated to excellence in teaching and learning, and who have a passion for student success.
COMMITMENT TO EQUITY
Sequoias Community College District is committed to the principles of diversity, equity, and inclusion and values candidates who have the ability to serve students from diverse academic, cultural, socioeconomic, disability, gender identity, sexual orientation, and ethnic backgrounds, as well as those students who have been historically underrepresented in higher education. Sequoias Community College District seeks to promote and maintain an environment that is built on mutual respect and free from discrimination by employing staff who are equity-minded, collegial, and guided by their dedication to helping students achieve their educational goals. Ideal candidates will share the Sequoias Community College Districts' commitment to be knowledgeable about and implement equitable learning and teaching methods appropriate to serve students from all backgrounds, demographics and experiences.
Job Duties

• Supervise the preparation, analysis, maintenance, and processing of the District's payroll function.
• Assist in establishing and implementing District accounting and financial policies pertaining to the payroll function.
• Establish working procedures and processes for the payroll unit.
• Interpret District accounting and financial policies as they apply to the payroll function.
• Maintain in-depth technical and professional knowledge of the payroll function; develop and recommend modifications to accounting and financial processes.
• Oversee the development of the salaries and benefits portions of the overall District budget; review and analyze the current budget for changes as needed; prepare the budget development report and recapitulations of budgets.
• Perform full supervisory activities including performance appraisal, discipline, and making hiring and selection recommendations.
• Provide technical support, training, and general backup for payroll operations; plan, prioritize, assign, and supervise the work of payroll office staff.
• Coordinate activities with other departments; communicate with a variety of offices and agencies, including Tulare County Office of Education, State Teachers' Retirement System, Public Employees' retirement System, Internal Revenue, and Franchise Tax Board.
• Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; and analyze account deposits and debits.
• Coordinate the preparation, submission, and monitoring of the required retirement reports; compute payment schedule and coding.
• Coordinate employee annual wage statements for overpayments, third-party sick pay, and workers' compensation payments.
• Deposit federal and state withholding taxes for employee wages for each payroll processed by the District.
• Coordinate, schedule, and review payroll activities; compose correspondence to employees regarding payroll activities and procedures.
• Monitor compliance of legislative changes and District contract revisions; recommend procedural changes as necessary; and design and implement the use of payroll related forms.
• Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data.
• Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required.
• Coordinate the processing of W-2 statements; annually balance W-2 figures.
• Conduct formal and informal workshops on payroll-related matters.
• Coordinate testing upgrade products for new technology in the payroll area.
• Perform related duties as assigned.

Qualifications
Any combination equivalent to:

• Bachelors degree in accounting and six years of full-time experience in an increasingly responsible payroll or accounting position.

OR

• Associates degree in accounting and eight years of full-time experience in an increasingly responsible payroll or accounting position.

AND

• Demonstrated sensitivity to, and understanding of, the diverse academic social, economic, cultural, disability, and ethnic backgrounds of community college students which pursuant to Title 5 53022 is a core competency and job requirement.

Note: If you do not meet the minimum qualifications for this position (in either education or experience) but feel you possess qualifications that are equivalent to the minimum qualifications, please write a one-page summary explaining your position and submit as a "supplemental attachment" within the "Attachment" section of this application.
Working Conditions:
Environment

• Office environment
• Constant interruptions

Physical Abilities

• Ability to communicate with students/employees/public.
• Ability to read documents and inspect financial records.
• Ability to sit and stand for extended period of time.
• Ability to reach in all directions.
• Ability to lift and carry moderately heavy objects.
• Ability to operate a computer keyboard.

Knowledge and Abilities
Knowledge of:

• Policies and procedures involved in preparation, verification, maintenance and processing of District payrolls.
• Benefit and insurance programs and services.
• Rules, regulations and procedures of the State Teacher's Retirement System, Pubic Employee's Retirement System and the alternate retirement system(s).
• Principles of accounting and financial record-keeping.
• Applicable sections of State Education Code, Master Agreements and other applicable laws related to assigned activities.
• Financial and statistical record-keeping techniques.
• Technical aspects of field of specialty.
• Interpersonal skills using tact, patience and courtesy.
• Budget preparation and control.
• Spreadsheets, Word Processing programs Access Data Base and other appropriate software.

Ability to:

• Oversee the payroll and benefits processing, budgeting research and analysis for various employee groups.
• Perform complex accounting work involved in the maintenance of payroll records.
• Provide work direction and guidance to others.
• Interpret, apply and explain laws, procedures and regulations pertaining to payroll policies.
• Audit a variety of material.
• Maintain accurate and complex financial, benefit, payroll and related records.
• Compile and interpret budget data.
• Add, subtract, multiply and divide quickly and accurately.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Plan and organize work.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Operate a variety of office equipment including a computer.
• Interact effectively with clients of the Payroll Department.

Application Procedure
To be considered applicants must submit ALL of the following required material before or by the filing deadline:

• Completed online application.
• Equity Narrative (included in the application packet).
• Letter of interest which addresses the Desirable Qualifications. In this letter we invite applicants to expand on strengths not covered in other parts of the application.
• Resume.
• Unofficial copies of transcripts of college/university work. Official transcripts are required upon employment. Note: Applicants who have completed college or university course work at an institution outside of the United States that is not a post-secondary institution accredited by an accreditation agency recognized by either the US Department of Education or the Council on Higher Education Accreditation (CHEA) must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents by either NACES or AICE.
• Equivalency documents (if necessary).

For questions regarding this position, please contact Linda Reis at lindarei@cos.edu or (559) 730-3867.
The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race, color, ethnicity, national origin, immigration status, ancestry, age (40 and above), religious creed, religion, political belief or affiliation, gender, gender identity, gender expression, genetic information, mental or physical disability, sex, sexual orientation, marital status, pregnancy or parental status, childbirth, breastfeeding/lactation status, medical condition, military and veteran status, or association with a person or a group with one or more of these actual or perceived characteristics.
College of the Sequoias does not sponsor H-1B Visas
To apply, visit https://www.schooljobs.com/careers/cos/jobs/4410606/payroll-manager